6320 Purchasing

In general, all purchases should be accomplished in the most efficient and cost effective manner. When cooperative bidding programs are available, CESA 5 will participate in such programs. When the agency is purchasing large items such as vehicles, repetitive printing orders, or other items where price or quantity is significant, specifications will be developed and a bid or quote process will be followed. When the volume or price is not significant a competitive edge can be gained by contacting two, three, or four suppliers over the phone.

Employees of the agency are prohibited from purchasing items for their personal use through the agency. This includes use of the agency name or account number on any orders. This policy prohibits such purchases even though the employee reimburses the organization for all costs if this process eliminates taxation that the employee would have paid.

Where possible, all orders are paid for after the delivery and examination.

Adopted 4/4/2013