8310 Public Records

The Board of Control recognizes its responsibility to maintain the public records of this Agency and to make such records available for inspection and reproduction.

The public records of this Agency include any writing prepared, owned, used, in the possession of, or retained by the Agency, its Board, officers, or employees to the extent such writings are within the definition of public records under applicable law. "Public records" do not include medical records, documents containing genetic information, trial preparation records, confidential law enforcement investigatory records, or records the release of which is prohibited by State or Federal law.

Any person may make written request for any public records of the Agency. The person may inspect, copy, or receive copies of the public record requested. The Agency shall respond as soon as practicable and without delay to the requestor providing the requested documents or informing the requestor of the Agency's intent to deny access providing specific explanation regarding the decision to deny access.

A resident may purchase copies of the Agency's public records based on the Agencies current copy rate of a fee. In cases where the cost of locating and reproducing the requested record is estimated to exceed $50, the Agency Administrator may require advance payment of the estimated cost from the requestor prior to fulfilling the request. The Agency may charge fees for the actual time spent by Agency employees in locating the record at the applicable employees hourly rate for salary and benefits, as well as a reproduction cost. The Agency may also charge the requestor for any equipment required to fill the request (such as video tapes, computer disks, etc.). If payment is required, the Agency will calculate the actual cost and charge the requestor. If advance payment is required, the Agency will either invoice the requestor for the difference between the estimate and actual cost or refund any overpayment.

No public record may be removed from the office in which it is maintained except by a Board officer or employee in the course of the performance of his/her duties.

Nothing in this policy shall be construed as preventing a Board member from inspecting in the performance of his/her official duties any record of this Agency, except customers records and certain portions of personnel records.

The Agency will follow the "Wisconsin Records Retention Schedule for Agencies". Confidential records will be shredded before disposal.

Wis. Stats. 19.21, 19.31-39, 120.13(12)

29 C.F.R. Part 1635

42 U.S.C. 2000ff et seq., The Genetic Information Nondiscrimination Act

Adopted 4/4/2013